Category: Administration & Office Support

Employment Type: Direct Hire

Reference: BH-372273

Yoh has a Direct Hire, Senior Higher Education Executive Assistant opportunity at the Harvard T.H. Chan School of Public Health located in Boston, Massachusetts.

• This position is 4 days OnSite, 1 Day Remote
  
  
• ***Professional Cover Letter is Mandatory***
  
  
• 5 years exp. required, C-Suite Support
  
  
• Heavy Scheduling of both international & local travel
  
  
• $99-106K Annually
  
  

• Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion; fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School
  
  
• Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean's calendar (including maintaining and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials
  
  
• Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning
  
  
• Drafts, edits, and proofs brief correspondence and helps maintain archival records
  
  
• Assists reconciling dean's expenses and reimbursements
  
  
• Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff
  
  
• Works with the Director of Administration to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications
  
  
• Reconciles the dean's expenses/corporate card
  
  
• This position's responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required.
  
  
• A desire to bring order, initiative, and collaboration along with a sense of patience and good humor are essential.
  
  

• Bachelor's Degree or equivalent experience is required.
  
  
• 5-10+ years of experience working with and supporting senior/executive level leaders and/or progressively responsible administrative experience strongly preferred
  
  
• Experience with calendar management of senior/executive leaders is required.
  
  
• Advanced fluency with Microsoft Office Suite of programs and collaboration programs (e.g., Zoom, Teams, SharePoint, Concur), required. Aptitude & Desire for learning new systems quickly- pursuing higher education is plus.
  
  
• Experience with an academic environment.
  Familiarity with systems, policies, and procedures highly preferred
  
  
• Proven task management and organizational skills
  
  
• Excellent written, verbal and interpersonal communication skills
  
  
• Aptitude for preemptive, creative problem solving
  
  
• Sound judgment, diplomacy, and professionalism handing competing demands in a fast-paced environment and handling sensitive/confidential information
  
  
• Proven customer service skills with a empathic, ready-to-adapt mindset